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Preserving office Confidentiality through Samsung SF-371P

It is usually difficult to find the right fax machine in the age of electronic email. But confidentiality in the office often results to owning your own printer or fax machine in your office room. The Samsung SF-371 P is designed to multi tasking your telecommunications requirements along with printing documents. The fax machine has come a long way in achieving durable and smart design which has in fact led to its survivability in the present Internet era. The Samsung SF-371P is small sized which can perfectly fit into any office environment. Moreover, Samsung SF-371P is free of paper jams which means that is it one of the most versatile and best value machines in the market. The Samsung SF-371P also comes loaded with added conveniences of printing facilities.

Overview

  • Function: Fax, Print, Copier, Phone

Print

  • Resolution:  600 x 600dpi
  • Emulation: N/A
  • Speed (Mono): 4ppm based on 300 x 300dpi (Draft mode)
  • Speed (Color): N/A

Copy

  • Resolution: Up to 600 x 300dpi
  • Speed (Mono): Up to 3cpm in A4 (Draft mode)
  • Speed (Color): N/A
  • Zoom Range: 50 ~ 150%
  • Multi Copy: 1 ~ 50 papers

Scan

  • Method: CIS
  • Resolution (Optical): Up to 200 x 200dpi
  • Resolution (Enhanced): N/A
  • Gray Scale: 64 levels

Paper Handling

  • Input Capacity and Types: 50-sheets Tray
  • Output Capacity and Types: N/A
  • Media Size: A4 (210 x 297mm/8.2″ x 11.7″), Letter (216 x 279mm/8.5″ x 11.0″), Legal (216 x 355mm/8.5″ x 14.0″)
  • Media Type: Plain Paper only
  • ADF Capacity: 15 Sheets (Skew Free)

General

  • LCD: 1 line x 16 characters
  • OS Compatibility: Windows 2000/XP/Vista
  • Interface: USB 2.0 Full speed
  • Noise Level: Less than 55dBA (Printing) Less than 40dBA (Standby)
  • Net Dimension (W x D x H): 355 x 232 x 118mm (w/o paper tray & handset)
  • Packing Dimension (W x D x H): 440 x 326 x 245mm
  • Net Weight: 2.5Kg
  • Packing Weight: 4.0Kg
  • Input Voltage: 220VAC
  • Duty Cycles, Monthly: Up to 1,000 pages

Consumables

  • Black Ink Cartridge: INK-M43: 750 pages @ ITU #1 Chart, 2.8% Coverage and Ink Save Mode 17ml
  • Color Ink Cartridge: N/A
  • Photo Ink Cartridge: N/A

Fax

  • Modem speed: 14.4Kbps
  • Transmission Speed: Approx. 6 seconds per page
  • Memory: 2MB (Approx. 150 pages)
  • Color Fax: N/A
  • 1 Touch Dial: 10 Locations
  • Speed Dial: 100 Locations included in 1 Touch dial

Use of Computer as a Fax Machine

In this era of multiprocessing, we wish to get our work done by just sitting at one place and by using single machine capable of doing multiple tasks. It now days can be easily achieved with the help of computers. If you wish to fax some important document to your boss or to your client then it is not necessary to find Fax machine now. A small set of hardware and proper software can turn your computer into fax machine. It is very beneficial as it can save your money and time both. You just need to equip your system with required software and hardware add-ons.

For turning your machine into fax machine you require to connect a fax modem to it. Fax modem is a small piece of hardware that let you establish a connection between your system and a fax machine. Fax machine must be connected over the standard analog phone line. You can get modems at big computer shops near your house. These hardware pieces really cost low and thus are advantageous. In shop, you will find there are two types of modems which are internal and external. Internal modems are attached to the system the way by which you attach sound cards or LAN cards i.e. directly to the motherboard. External modems are connected to USB port or serial/parallel ports.

Now we will learn hoe to setup a fax modem in few simple steps. After connecting the fax modem into the analog phone line, access the start menu and type ‘Fax’ in the search box. You will find an option ‘Windows Fax and Scan’ in the search result. It will lead you to the new window where you will find an option Fax. Click on it and then click on ‘New Fax’ tab on the top of the window. You will lead to question asking about whether you want to connect via fax modem or fax server. After choosing appropriate option follow the instruction as you proceed. Once you have finished you will be able to send and receive faxes.

Another way to send or receive fax is to use a fox server. It is a fanatical computer that can handle multiple fax modems. The benefit of using fax server is that you don’t have to install a fax modem to your system to send and receive faxes. However, to perform the action you must be aware of the address of fax server to where you want to connect.  After accessing ‘Windows Fax and Scan’ you have to go into the Fax tab and click on tools. There you will find an option ‘Fax accounts’. There click on add which will lead you to the window containing option with which you can connect to the network. Then follow the instructions and assign name. You must be permitted by network administrator to use the network for fax purpose. Using computer for fax purpose is very helpful for your business growth as it saves the money that must be invested in costly fax machines.

Receiving Fax in Windows 7

To grow a business in financially you must wisely invest your money on capital. Due to advancement in  technology, multiprocessing has become irremovable part of our lives. In business also you would have come across multiprocessing many times. The best example of multiprocessing development in computer field is to convert your computer into fax machine to send and receive faxes. It is possible if you have all required hardware and software add-ons. The cost of these add-ons is much lower than what actual fax machine costs. You can get them in the nearest computer hardware shop. You have to select proper hardware as per your requirements.

There are two ways of conversion which are use of fax modem or fax server. Fax modem is a small hardware piece which can be connected either externally or internally. External connection includes connection through ports while in internal connection; you have to attach it directly to motherboard. In fax servers, you have to establish a connection with a dedicated computer having multiple fax modems. After you have established connection in either way, its time to receive fax on your computer.

If you attached fax modem to your system then there are various ways to receive fax. You can choose an option where your modem will automatically answer all incoming calls and transfer the fax directly into your inbox. However, to answer a phone call you must pick it up before modems answers it. Here is how you can set your modem to receive fax automatically. Access the start menu by clicking on the windows icon on the left side of taskbar. Type ‘Fax’ in the search box which will display ‘Windows Fax and Scan’ in the search result. Click on it to access the fax tab. In fax tab you will see an option ‘Tool’, click on it. Go into Fax Settings and access general tab there. In general tab you will find ‘Allow device to send and receive fax’.  Check option ‘Automatically answer’ and set the number of rings after which you want modem to answer the call automatically.

If you do not wish to receive fax automatically, it can be manually done as follows. You have to access ‘Windows Fax and Scan’ as specified above. After accessing Fax tab there you will see a button ‘Receive fax now’ on toolbar. Click on it to receive a fax automatically. Progress of the fax can be seen on a Fax status monitor. It can be arranged in Windows 7 that each fax that you receive will get saved in your inbox automatically. For that purpose you again have to access Fax settings in ‘Windows fax and Scan’ In general tab, you will come across ‘more options’. Under the tab ‘When fax is received’ you have to check the option box and then select the folder where you wish to save fax copies.

There is few more facilities Windows7 offer. You can simply single click on fax in inbox to view it. If you want to open it then you have double click on received fax. You can even change size of fax by accessing view menu and then click on zoom to see options. To use computer for receiving faxes saves your time as you don’t have to check frequently for received fax if your system is saving them automatically.

Drive cost savings with XMediusFAX

The world’s only software fax server, XMediusFAX, transmits fax in real time using voice over IP gateways in which hardly any expensive hardware is required. You can integrate XMediusFAX with your outlook, Domino Notes and SMTP e-mail and in this way you can save much on your VOIP investment and start realizing the monitory gains from utilization of the software. You can also automate your document processing utilizing the benefit of production faxing. XMediusFAX is the world’s most appropriate software to give you double the ROI assuring you a secure fast and HIPAA compliant software.

Change the way faxing is done:

The enterprise edition of XMediusFAX is the first ever ‘boardless Fax Over IP (FoIP) server’ from which you benefit huge savings in form of unparalleled ROI by incorporating faxing into your existing Voice over IP (VOIP) infrastructure. For controlled and centralized faxing, XMediusFAX has unique contribution in your savings providing the feature to send your faxes directly to the users’ desktops with XMediusFAX providing instant fax delivery reports. XMediusFAX is being used by Fortune 500 companies, government agencies and financial institutions. The software provides a fast, secure, and easy transmission of faxes.

Significant Cost Savings:

If you have switched over to XMediusFAX from traditional faxing, you must have noticed that XMediusFAX boosts your productivity by 90% over your traditional way of faxing. XMediusFAX does not let you wait for the hardcopy or waiting in line for the fax machine to become available, and with guaranteed transmission of all the faxes. Traditional fax machines use your telecom line. XMediusFAX uses IP networks there-by reducing your running cost by 40%, and it provides savings of 100% when faxing long distance.

XMediusFAX replaces old fax lines and saves on your traditional fax hardware, and this reduces the cost of leasing, maintenance and supplies. Depending upon the fax volume of an organization uses, companies have been known to save thousands to millions of dollars a year.

The future of faxing:

Today IP telephony is growing and with its evolvement it is necessary for it to evolve being forwardly compatible. XMediusFAX supports Cisco, 3Com and Alcatel VoIP gateways, and provides a strong compatibility with legacy PCI fax boards. XMediusFAX runs on Windows NT and 2003. The clients should have Windows 95 or later versions. XMediusFAX supports other operating systems via e-mail gateways and the web client.

Canon faxphone L80 laser fax printer

Cannon Faxphone L80 – a small business solution:

For any small office, the FAXPHONE® L80 provides an efficient way to run your business through having the performance of a laser fax machine and a printer. With an added convenience of a handset, the machine could also be used as a telephone. FAXPHONE® L80 is a space saving solution for small business which can be used as a desktop printer, and its state-of-the-art fax capabilities provide you with a six page-per-minute laser printer, doubling as a printer and a fax machine. It is high time for a small business to upgrade into a better performing machine providing both the features instead of holding on to a printer and a fax machine separately.

When you compare your single fax machine to the features of FAXPHONE® L80, you will find that this multi-task machine, along with its printing and faxing features and a 30-sheet Automatic Document Feeder, Super G3 facsimile technology and large fax memory, surpasses your single fax machine hands down. The FAXPHONE® L80 is a space saver and provides printing and faxing facilities having a quality laser output for both printed faxes and documents.

The features:

Cannon FAXPHONE® L80 lets you efficiently manage faxing operation with features like, polling, delayed sending, and reception restriction. The reception restriction feature blocks all the junk faxes coming in, there-by saving your paper usage and wastage of toner. FAXPHONE® L80 provides the help of directory search by which you can easily look up and dial the correct number with the help of the stored numbers in the memory. You have the facility to dial with the help of speed dial, coded dials or registered groups.

Once you start to use this Cannon FAXPHONE® L80 printer along with all the features it offers, you will never know how you could have carried on so long without one such machine. You can send and receive faxes from this machine, you could also scan your documents into your computer and you could use FAXPHONE® L80 as a high grade printer. You can ofcourse connect this machine to your network and use it as a network printer. FAXPHONE® L80 saves your money against the investment you make to purchase the machine.

FAXPHONE® L80 has a thirty page document feeder located at the bottom surface of the machine. This document feeder feeds documents to your printer for faxing and printing purposes. The printing speed of FAXPHONE® L80 is around three seconds per page at top speed and it is G3 compatible.

As a copier fax machine, the FAXPHONE® L80 holds 100 sheets of blank paper which makes sure that you would not be running out of papers very soon. It prints documents at 600 by 600 dots per inch, providing you with six quality pages of document prints per minute for legal or A4 size papers.

The printer operates on Windows operating system from version 98 to the recent ones, and also connects to your computer via open Universal Serial Bus (USB) port. Cannon FAXPHONE® L80 with all its features remains as one of the most useful solution for any small business.

Brother MFC 4300 Printer

Brother 4300 meets your need:

When your business is growing, at one time or the other your will be running out of office space requiring more infrastructure to continue with your targeted profitability. It would be important then to think about space and the first thing which would come in mind is how to reduce the space occupied by your computer system. If you have four different machines doing different tasks in a small office such as a scanner, fax machine, photo copier, and  printer; then you will certainly feel stressed.

Brother 4300 printer comes with all you need, and it is one machine capable of completing the tasks mentioned above.

Your 4 in 1 media center:

Brother 4300 printer is like a 4-in-1 media center and handles all tasks an office would ever need. The design of this printer has been especially centered on its application in small business environment, providing the business organizations with single equipment therefore providing multiple services.

When you purchase this printer, the MFC 4300 toner cartridge is included in the package and this cartridge gives you the finest quality toner for use with this printer. It is easier to realise the performance of the toner cartridge when you consider that this cartridge could provide you with 1,500 pages of prints, maintaining the same quality all through.

Brother 4300 as a printer:

As regards printing, you do not require to change paper often when the printer goes into its printing mode. It has a tray which can hold 500 sheets of standard paper which may last for a decent period of prints. Brother 4300 is capable of printing label sheets, envelopes, bond paper, and even those papers which have been made through re-cycling process. This printer provides all which an efficient office would need, with multiple people hooked up with the printer through networking. When several users hit the print button, Brother 4300 organizes the printing schedule and prints out the documents one by one for each of the users.

Brother 4300 as a fax machine:

Brother 4300 can provide you with prints and copying. These two are not new to the printing world. The speciality is that, Brother 4300 can provide you with the ability to fax directly from a computer. The printer would preferably be in your LAN which would facilitate any of the computers in the LAN to fax directly from the computer. This would need software to be installed, and this software comes along with the printer which makes faxing so much easier. This keeps the efficiency level high which in turn contributes sufficiently in the company’s profits.

In fax mode, Brother 4300 offers wide range of transmissions, and further keeps tags on all the fax received and sent which are available as reports. This allows the office management to keep tabs on paper usages and toner consumptions to make these available well in time for the printer to run smoothly. The activity reports tag all the events like, the numbers which have been called and how many pages went to each along with a transmission confirmation print out after each one.

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