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How to Check Hard Disk Space

A hard drive is one of the most important components of any computer system. You might be amazed to read that just 10 years back, the most common hard drive size available was of 10 GB and this was used to accommodate the operating system, all the software and applications, and the user data and files. Today the operating system itself requires around 13 GB of hard drive space. Now you can imagine how precious the hard drive space is and how much we need it in today’s computing world. All the applications, operating system, files, games, audio and video available nowadays are resource hungry and require free hard drive space. If you do not have enough free hard drive space available on your computer, your operating system will not work efficiently.

It might happen that you purchase a 100 GB hard drive but you don’t get the entire 100 GB to work upon. Let me explain that the entire hard drive space is never available for use because some of it is used by the hard drive itself for its book keeping called as the File System. If you want to know the total size of your hard drive, follow the simple steps given below.

Step 1: Open ‘My Computer’ window and change the view to detail.

If you have single partition on your hard drive then size of the partition will be the approximate size of your hard drive. If you have more than one partition then proceeds to step two.

Step 2:  Sum the size of all the partitions which you see in this window and this should give you the approximate size of your hard drive.

If you are not sure whether entire hard drive space was utilised while creating the partitions, then follow the next steps.

Step 3: Open the ‘Run’ box and then type the command ‘DISKMGMT.MSC’ and press ‘Enter’.

This window will show you all the partitions along with any un-partitioned space on your hard drive. You can total the sizes of this partitioned and un-partitioned space to get the approximate capacity of your hard drive.

9 tips to manage your files better

Organizing your file is very important because your computer contains millions of files and you work with so many of them on a day-to-day basis. It always takes some time to find the documents or files you need. You can manage your file in a better way because digital files are just like paper files and if these are well organized, you can get them easily.  We will discuss some tips to organize your file; these can be very useful to save your files on your computer’s hard drive or at a shared network location. If you are using Windows 7 and Vista then it can be very helpful for you.

Just follow the steps given below:

Step1: Use documents

It is very useful to take advantage of Documents feature. To open the Documents, just go to start and click Documents. In documents you can easily store your personal documents. In Windows 7 document is actually a virtual library and you can customize documents in Windows 7. You can create different folders like Music, Pictures, and Videos libraries and you can group files and folders from any location on your computer.

Step2: Adopt consistent methods for file and folder naming.

You can apply specific names to files and just stick to the naming scheme.

Step3: Keep names short.

We recommend you to use shorter names for your files. You can use longer file names but they are harder to read. You can use folder structure for a longer file name.

Step4: Separate ongoing and completed work.

It is important to keep the document folders according to you use that files. We recommend you to move that files which you are not using from a long time like create a folder on desktop or on a flash drive.

Step5: store like with like

You can restrict documents to a single folder, this will make easier to find a file. For example keep all music files in one file and text documents in one file, we recommend you to use libraries in Windows 7 to group files together for easier searching. You can also use a feature like Arrange by to arrange the files by different criteria such as data modified or name.

Step6: Avoid large folder structures.

We recommend you to avoid a large folder structure and put so many folders in a folder that you can not see all of them at one time. You should create an alphabetic menu.

Step7: Use shortcuts and shortcut links instead of multiple copies.

We recommend you to create shortcuts of files, if you need to get to the same file from multiple locations. You can easily create shortcuts for any file, just right click on the file and create shortcut. You can also move the shortcut to any location.

Step8: Quickly get to the items you use every day.

You can find recently used files in recently used folders in Windows 7 and you can also add any file to recently opened files.

Step9: Consider storing documents online.

You can easily store your files online; there are so many websites available like Microsoft SharePoint 2010 site or through Windows Live SkyDrive  or Google Docs.

How to Find Location Where MS Outlook Files are Saved

Sometimes it can seem like a nightmare trying to establish where the MS Outlook Files are saved even though it should be a simple task. You will realize it is one of the simplest procedures you have done recently. For instance, if you want to back up your Microsoft Outlook Files but cannot locate them, things can get a little bit frustrating for you. Therefore, with a little minute to spare, the process should be over in due time.

To Find the MS Outlook Files

To commence the procedure, simply move to your Outlook and open it and then once there, access the All Mail folders and right click on the folder that is on top of the rest. Alternatively, right click on the folder you want to locate and remember, you can have multiple folders opened as you do this. On the item or folder you want to locate, simply right click on it and from the drop menu that will be presented choose Properties and open the Properties pane. From the properties button, access the Advanced button tab and click on it. Now, if the top of the dialog box replies with Microsoft Exchange Server, then that means that the mail is saved in the server you are currently using and not on your PC. However, if there is an MS folder that is saved on your machine, the second dialog box from the list given, the tab called filename, will direct you to where the file saved on your PC is.

File Located!

As it is, you have already located the file you were looking for if it saved on the PC you are using. Like it is, it is a simple procedure that should take you utmost 5 minutes and then you can locate your files. But this will only work if your mails were stored on your computer and not on the server you are using. But you can as well change the location of storage of mails so that it is directly kept in your PC and can thus be easily accessed any time you want. Like the procedure suggests, having the e-mails stored in your machine is easier for locating the files than if you had them kept on the server. But it is as well easier to locate.

Change Mail Storage

To change the location of storage of your mails, simply Open Outlook and click on the File/New/Outlook Data file tab and choose the type of file you want. It is however recommended that you choose the default type of file as it works for most people. Once that is done, click OK to effect the changes. After that is done, select the location and the filename for the file you have settled on and you can save it anywhere you feel like.

Click OK when you are done and move to menu and choose tools/email accounts. Click next so you can save the default view, choose the account at the top, select new mail location and simply click on finish.

How to Recover Files in Windows Vista

If are you using a Windows Vista operating system and have lost your important vista files or accidentally empting the vista recycle bin, in this condition you need to find the best recovery software which will do the job perfectly, so in this situation you can use best vista data recovery software. Recover Data for Vista file recovery software, this can easily handle all the above data loss conditions and perform full data recovery operation & retrieve vista files in a safest location. With Recover Data for vista file recovery tool you can easily recovering vista files, you also do this if recycle bin has been emptied or files directly deleted from computer by pressing Shift + Del key. Windows Data Recovery from vista is very easy and simple including advance vista file recovery software tools. Vista Recovery Tools can run on every Windows including Windows XP, 2000, 2003 Vista & Windows 7.

Key Features of Vista File Recovery Software

This Software can easily provide deleted partition from windows vista hard drive, easily supports recovery of compressed, fragmented and encrypted files. It also supports Windows XP/VISTA /2003 Server & Windows 7 Operating System. Microsoft Word documents may be lost in certain situation, suppose the document may be lost when an error occurs that forces Word to quit, if you want to experience a power interruption while editing, or if you close the document without saving changes. This article explains the steps which you can use to try to recover the lost document.

The whole document may be lost if you have not saved the recent document. If you want to save your document, then you may lose only the changes which you made since the last save. But some lost documents may not be recoverable.

If you want to Search for the original document, then follow these steps:

Start Search box, and then press enter. If the File list contains the document then double-click on the document to open it in Word. If the File list does not contain the document then go In Windows Vista, at first Click on the start button, then type the document name in the to next step.

If you want to Search Word backup files

At first Click on the Start button, and now type *.wbk in the Start Search box and then press enter button. If the File list contains the backup file then repeat the steps If the File list does not contain the backup file then continue to next step

If you want to Search for temporary files

If the previous methods do not find the file then try to recover temporary files. And if you want to do this, follow these steps. At first click on the Start button, then type .tmp in the Start Search box after that press enter. Now on the Show only toolbar, you have to click on other. Now Scroll through the files and search for files which match the last few dates and times that you edited the document. If you want to find the document which one you are looking for, then continue to next step.

If you want to Search Auto Recover files

If the preceding method does not locate the missing file then you have to search for Auto Recover files.  Word searches for Auto Recover files each time that it starts, and displays all which it finds in the Document Recovery task pane.

How does Windows 7 Choose which Files to Back up?

As days progress, technology continues to help the society and make people’s lives easy. It is important to have an updated technology for it matters a lot in finishing a task as easy, convenient, and fast as possible.

1. The computer as product of technology

The computer can be considered as the individual’s personal assistant. It assists the individual to make the loads of work easier to finish. This is an advantageous equipment for those with paperwork, research, and any work that requires typing, sending files, saving files, and the like. Essentially, it plays a vital role in entertainment, information, communication, education, and keeping important files safe and secured. The computer may be in a form of personal computer or a laptop.

2. How to operate the computer?

It is easy to manipulate a computer as long as the person knows the basics. When the computer is already assembled, an operating system is first to be installed for it to be functional.

3. Windows as an operating system

Windows is one of the many operating systems available in the market. It has a graphical user. A lot of edition of Windows are available like the Windows 95, 98, 7, XP, and the like.

Files are always present in the computer. Files can be manipulated. It can be renamed, saved, and deleted. The user must know how to save and back up his/her files, most especially those important files. Other than that, there are also files that should not be altered for it might ruin the entire system like the program files which are very crucial.

So, how can a user back his/her files?

There are two options to back up the files. One is the user can select certain folders and drives that he/she wants to back up. Second, he/she can let Windows choose what files to be backed up.

How does Windows choose which files to back up?

Two options are offered to choose from:

•    First, the Windows can back up the data files from all user account on the computer like those saved in libraries, desktop, and in default Windows (App Data, Contacts, Desktop, Downloads, Favorites, Links, Saved Games, and Searches). Take note that this option back ups only the local files and does not back up those formatted files using the New Technology File System or NTFS.

•    Second, if the hard drive or computer stops working, system image of programs, Windows, and all drivers and registry settings can be backed up. This option is for formatted files using the NTFS. The system image is the exact copy of the drive and this can be used if the computer or the hard drive stops working.

Therefore, letting Windows choose which files to be backed up helps the user save important files. However, the options for backing up the files have its limits. There are files that Windows cannot back up like the Program files, File Allocation Table or FAT formatted files, Recycle Bin files, and temporary files less than 1 GB in size.

How to Back Up Files in Windows 7

Backing up files is crucial, if you don’t want any of your files to go missing or you accidently deleted them. Backup and Restore functionality on windows 7 is highly improved and will create copies of any and all of your documents, photos, videos or any type of personal files you have created on your computer.  With it you never loose a file forever.

Setup and forget

After the initial setup, you can literally forget about the function, until the time you realise you want to access one of your missing files. With Windows 7 Backup and Restore feature you can setup on your chosen or assigned schedule and files can be backed up to another internal or external drive, your network server or even onto a DVD.  You can also let the windows choose all files or manually direct what files and directories that you want to be backed up automatically.

Backing up to DVD and / or internal and external drives option is available on all editions of Windows 7 – Home Premium, Professional, Ultimate and Enterprise editions. However, you can only use save to a network server/location  (like another network computer, company’s server and/or network external drive storage) if you have Professional, Ultimate or Enterprise editions of Windows 7.

Process

First of all ensure you are logged into as the administrator and know any system password you might have already set up. Begin by opening Backup and Restore from the System and Maintenance option inside your Control Panel window.  Once you are in the Backup and Restore follow these steps:

  • Click on the highlighted link called ‘Set up backup’
  • This will automatically begin a backup wizard in a new window. Here you can choose where you want your files to be backed up. Choose the disk either internal / external drive or network server and click Nextbutton.
  • Choose between ‘Let Windows choose (recommended) and ‘Let me choose’ click on Next button.
  • If you let windows choose the files , you will be directed to preview the selected files window. Or, if you decided to manually choose your backup files, check the files manually on the next window and once you are done you can preview the files. Then click on Save setting and run backup button
  • On the new window you can select how often, on which day of the month and choose the time you want the backup function to automatically run and save files.  Once selected click on OK button and you have successfully setup for backup option

Things to remember

If you choose  windows to automatically select all files except Program files, any files formatted as a FAT file system, any documents already in your recycle bin and temporary or temp files which are larger than 1 GB. Also, the initial backup setup will take some time and don’t  interrupt the backing up process.

The backup feature will automatically create a folder and all your files will be saved at your desired schedule time and date. It is really convenient and important and the first step when you begin using Windows 7.

Call Now: +1 833-522-1003
Call Now: +1 833-522-1003
Call Now: +1 833-522-1003