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9 tips to manage your files better

Organizing your file is very important because your computer contains millions of files and you work with so many of them on a day-to-day basis. It always takes some time to find the documents or files you need. You can manage your file in a better way because digital files are just like paper files and if these are well organized, you can get them easily.  We will discuss some tips to organize your file; these can be very useful to save your files on your computer’s hard drive or at a shared network location. If you are using Windows 7 and Vista then it can be very helpful for you.

Just follow the steps given below:

Step1: Use documents

It is very useful to take advantage of Documents feature. To open the Documents, just go to start and click Documents. In documents you can easily store your personal documents. In Windows 7 document is actually a virtual library and you can customize documents in Windows 7. You can create different folders like Music, Pictures, and Videos libraries and you can group files and folders from any location on your computer.

Step2: Adopt consistent methods for file and folder naming.

You can apply specific names to files and just stick to the naming scheme.

Step3: Keep names short.

We recommend you to use shorter names for your files. You can use longer file names but they are harder to read. You can use folder structure for a longer file name.

Step4: Separate ongoing and completed work.

It is important to keep the document folders according to you use that files. We recommend you to move that files which you are not using from a long time like create a folder on desktop or on a flash drive.

Step5: store like with like

You can restrict documents to a single folder, this will make easier to find a file. For example keep all music files in one file and text documents in one file, we recommend you to use libraries in Windows 7 to group files together for easier searching. You can also use a feature like Arrange by to arrange the files by different criteria such as data modified or name.

Step6: Avoid large folder structures.

We recommend you to avoid a large folder structure and put so many folders in a folder that you can not see all of them at one time. You should create an alphabetic menu.

Step7: Use shortcuts and shortcut links instead of multiple copies.

We recommend you to create shortcuts of files, if you need to get to the same file from multiple locations. You can easily create shortcuts for any file, just right click on the file and create shortcut. You can also move the shortcut to any location.

Step8: Quickly get to the items you use every day.

You can find recently used files in recently used folders in Windows 7 and you can also add any file to recently opened files.

Step9: Consider storing documents online.

You can easily store your files online; there are so many websites available like Microsoft SharePoint 2010 site or through Windows Live SkyDrive  or Google Docs.

How to Add a Folder to a Library in Windows 7

The Library feature in windows 7 is very flexible and allows greater flexibility I terms of the folders you can create and what you can do with them. You can put in additional folders from a variety of locations in your computer and include them in the same library. Even better though, you can then arrange and organize the files in the various folders you have included in the library into a single collection. The feature is simply amazing for instance if you have music files on an external hard drive, it allows you to simply create a folder from the external hard drive in the Music Library and subsequently you can then access your music files in the folder from the Music Library any time you have connected the hard drive to your PC.

Organize Your Folders

The whole point or the motivation behind Microsoft’s inclusion of this feature in windows 7 is one I fully agreed with as a user of the windows 7 operating system. The Libraries feature is basically meant to help you arrange and organize your items and folders in a neat and easy way that makes it easy to access them later. It is like organizing stuff in the house so you don’t have to look for things in places you know you can’t find them. I do like the feature because I love having my PC organized in a way I can get things easily. The windows 7 library combines folders from the varying locations you took them from, could be a homegroup, hard drive or an external hard drive, you name it. It even shows folders from other external computers if you are in a shared network. What the feature does is organize all of the folders as one simple folder, easy to access at any point. I want to show you how to add folders to either the default windows 7 library or how you can add some folders to a Library that you have created. It is very simple, just tag along;

To begin with

To start with, simply open your windows explorer and open “My computer” from, after which you will access the “Start” tab. From here, click on “Computer” or “Documents” or the user name you gave your PC to begin. Note that there are a number of various ways that you can do these from a number of places. Once you have accessed the location you choose, whether it is documents or my computer, simply maneuver to the place the folder you want to add to the Library is located. Like I said, the folder could be from any place be it an external hard drive, an external computer in a network, or even on a homegroup hared folder etc. Once you have accessed the folder you want to add, right click on the folder and click the tab “Include in Library” from the menu. Simply click on the Library of your choice and the folder will be added.

It is that simple a procedure but a very powerful organizational tool from windows 7 operating system.

How to Use Windows.old Folder in Windows 7

Windows 7 can be rolled back to the previous operating system only if you have used the Windows 7 installation media to install Windows 7 to the same hard disk drive on which you had Windows XP, Windows Vista, or another version of Windows 7 installed. This applies to situations when you upgraded to Windows 7 using both the Upgrade media and the Full product media. In such kind of installation the Windows 7 installation would have created a Windows.old folder that contains your previous operating system and personal files. The Windows.old folder is in the root of the Windows partition. To revert to this previous operating system first find out if your computer has the required disk space available or not, and then follow the steps given in this article.
How to find if required space is available?

1. Go to Start ->Computer.

2. Click Details on the View menu.

3. Check the Free Space column and note how much space is available for Local Disk (C:) under the Hard Disk Drives area.

4. After noting down the free space size open Local Disk (C:) and then determine whether the Windows.old folder exists.

Please not if the Windows.old folder does not exist you cannot follow the steps in this article to restore the previous Windows installation to this computer. You must backup your files and install the previos operating system as fresh and then restore the files again.

5. If the window.old folder exists Right-click the Windows.old folder. Operating system will determine the size of the folder.

6. Check if the size of Windows.old folder is smaller than the free space available on Local Disk (C:). If the Windows.old folder is two times as large as the free space available on the C drive then you may not be able to restore the previous Windows installation.

Steps for Rolling back to previous Operating system

Step One: Start the Windows Recovery Environment and then inserts the Windows 7 installation media in the DVD drive. After this please Restart your computer. Press any of the keys when you are prompted to press for booting from the disc. Select a language, time, currency, keyboard input method in the “Install Windows” window and then click on Next.  Click on “Repair your computer” In the “Install Windows” window. In the “System Recovery Options” window click on the version of the Windows7 operating system that you want to repair and then click on Next. Click on Command Prompt In the “System Recovery Options” screen. The Command Prompt window opens and it displays the prompt. The command prompt window is the place where you will type the commands that are given in the following steps.

Step Two: Move the Windows 7 folders to a new Win7 folder Type the following commands and press ENTER after each command: C:  Md Win7  Move Windows Win7\Windows Move “Program Files” “Win7\Program Files”  Move Users Win7\Users  Attrib –h –s –r ProgramData  Move ProgramData Win7\ProgramData  Rd “Documents and Settings”

Step Three: Copy the contents or move the contents of the Windows.old folder. Type the following commands and press ENTER after each command: move /y c:\Windows.old\Windows c:\  move /y “c:\Windows.old\Program Files” c:\  move /y c:\Windows.old\ProgramData c:\  move /y c:\Windows.old\Users c:\  move /y “c:\Windows.old\Documents and Settings” c:\
Step Four: Restore the boot sector for the previous Windows installation Type one of the following commands at the command prompt, as applicable.
Type the following command, and then press ENTER: D:\boot\bootsect /nt52 c: When the previous Windows installation was Windows Vista
Type the following command, and then press ENTER: D:\boot\bootsect /nt60 c:
Step Five: Restore the Boot.ini file for the previous Windows installation of Windows XP or of Windows 2000 Type the following commands and press ENTER after each command: Attrib –h –s –r boot.ini.saved  Copy boot.ini.saved boot.ini
Step Six: Close the Command Prompt window, and then click Restart Type the following command at the command prompt, and then press ENTER: exit Click Restart to restart your computer.

Why can’t I delete a file or folder?

A common error that occurs in many of our systems is while trying to delete a file or folder. Even when there seem to be no issue with the file or folder, still the object does not delete. There can be a number of reasons behind the issue and you certainly need to know them before you do anything else to delete the file and folders.

Common issues:

There seem to be some common issues that won’t let you delete a file or a folder. Sometime file and folder property issues don’t let you delete the file. The creator of the file or folder would have set distinct ownership that would certainly prevent any other user to delete it. The owner of the file or folder would set you as a moderator and you can only delete it when he allows you to do so.

There are instances where you are using a specific file or folder and then try to delete it. This is not possible as a currently open file or folder cannot be deleted in any way. The privileges of the file or folder are with the application that is using them. You cannot delete them until you have the supreme control over them. Try deleting the file or folder once you are done with all the relevant jobs and the file is no more in use of any other application.

File in use error:

The most common of the errors that display while the file is being deleted is that the file is in use. There might be a program that would be using the specific object for any process so you need to stop its use before you delete the file. Look out for the program using the specific object and close both the program as well as the object just to make sure that no instance of the program is running. You would even come up with situation where you would close both the program and the file but the problem would still persist. In such a situation, you need to restart your computer because there might be an instance of the program with the file or folder running in the background.

Task manager is an excellent utility that would help you manage all your processes. It would also let you know of the program if that is running in the background as well. There might be another person on the network shared resources that might be using the file or folder. You are supposed to wait for the access to release until you can delete the object.

Files deleted, root folder exists:

This is another issue that is quite common in the computers. All the files within a folder delete but there seems to be an error with the folder deletion. You need to exit all programs and then try and delete the folder. If this doesn’t seem to work, you can try deleting the folder after restarting the machine. Any other application might have been using the folder resulting into the issue but you can always try the restart method to get rid of the problem.

Call Now: +1 833-522-1003
Call Now: +1 833-522-1003
Call Now: +1 833-522-1003