Printing a document leaves us with a hard copy of any file that can be used as evidence or a mark sheet of a person showing his excellence or anything that we wish to store in a paper format. Thus use of efficient printer that suits best in our criteria is very important. In offices printing of document is routine and so is the use of printer. In most of the offices printer is connected over a network. Thus, only one printer is used instead of installing printer for each individual system and thus it helps in reduction of hardware cost.
Common Reasons and solutions:
It might have happened with you that even after giving ‘print’ command you haven’t received hardcopy of the document. There can be several reasons for this problem. It might happen that you are trying to print a document from a printer, which is either turned off, or not connected to power supply. It must be checked manually if it is turned on. Same way, computer can be turned off or it can be in sleep or hibernate mode. Power settings of computer must be changed if it is responsible for computer from turning into another mode from working mode. These are manual errors which are not much to bother and can be corrected immediately.
It might be the reason that the document you want to print is in the computer of other user and that user might be logged off from the network. In that case you have to check if the system you are trying to access is turned on and connected to the network. These are few common problems that are accompanied with easy solutions. Now we shall discuss some reasons that are seen in very rare cases and are related to hardware or software of the printer.
Rare Reasons and Solutions:
There are various ways to connect a printer over the network depending the type and model. If the printer is USB enabled it can be directly connected to the system. If the printer does not support USB connectivity then it has to be installed from ‘Devices and Printers’ tab in Start menu. Following the instructions in the tab, printer can be easily installed in the network.
For any device to run properly, device drivers are very essential. Drivers carry out the task of mediator performing vital operations. If you are unable to print the document via printer connected over the network, you must ensure that proper drivers of the model are installed in the system. If you are using 64-Bit system and 32-Bit compatible drivers are installed then printer wont work properly. To install proper drivers, you can make use of Windows update, which can take up to 30 minutes to install drivers. You can even simply follow manufacturer website to get correct driver.
If all the above stated reasons fail, then you must check your network connectivity, which is shown in the notification area of taskbar. Sometimes, rebooting computer solves the issue.
To get errors while printing the document is very common issue and have very easy solutions which is properly followed can prove their utility.