Organizing your file is very important because your computer contains millions of files and you work with so many of them on a day-to-day basis. It always takes some time to find the documents or files you need. You can manage your file in a better way because digital files are just like paper files and if these are well organized, you can get them easily. We will discuss some tips to organize your file; these can be very useful to save your files on your computer’s hard drive or at a shared network location. If you are using Windows 7 and Vista then it can be very helpful for you.
Just follow the steps given below:
Step1: Use documents
It is very useful to take advantage of Documents feature. To open the Documents, just go to start and click Documents. In documents you can easily store your personal documents. In Windows 7 document is actually a virtual library and you can customize documents in Windows 7. You can create different folders like Music, Pictures, and Videos libraries and you can group files and folders from any location on your computer.
Step2: Adopt consistent methods for file and folder naming.
You can apply specific names to files and just stick to the naming scheme.
Step3: Keep names short.
We recommend you to use shorter names for your files. You can use longer file names but they are harder to read. You can use folder structure for a longer file name.
Step4: Separate ongoing and completed work.
It is important to keep the document folders according to you use that files. We recommend you to move that files which you are not using from a long time like create a folder on desktop or on a flash drive.
Step5: store like with like
You can restrict documents to a single folder, this will make easier to find a file. For example keep all music files in one file and text documents in one file, we recommend you to use libraries in Windows 7 to group files together for easier searching. You can also use a feature like Arrange by to arrange the files by different criteria such as data modified or name.
Step6: Avoid large folder structures.
We recommend you to avoid a large folder structure and put so many folders in a folder that you can not see all of them at one time. You should create an alphabetic menu.
Step7: Use shortcuts and shortcut links instead of multiple copies.
We recommend you to create shortcuts of files, if you need to get to the same file from multiple locations. You can easily create shortcuts for any file, just right click on the file and create shortcut. You can also move the shortcut to any location.
Step8: Quickly get to the items you use every day.
You can find recently used files in recently used folders in Windows 7 and you can also add any file to recently opened files.
Step9: Consider storing documents online.
You can easily store your files online; there are so many websites available like Microsoft SharePoint 2010 site or through Windows Live SkyDrive or Google Docs.