From your Word program, you can send a Microsoft Word 2007 document via email to an Excel user. The file can either be included in an email message or can be mailed as an attachment. In order to use the email function, you need to have an email program such as Microsoft Outlook or Outlook Express set up on your system. Other email programs can be used as well, but they have to use the MAPI (Messaging Application Programming Interface) in their programming to make this work.
Instructions to send Microsoft Word to Microsoft Excel
As an attachment
Step 1: Click on the Office button that is located in the upper left corner of the window.
Step 2: From the dialog box that appears, click on the ‘Send’ button.
Step 3: Click on ‘Email’ and a blank email window would be opened. The Word File would then be added as an attachment with the file name as the title in the subject line.
Step 4: In the box corresponding to ‘To:’, type in the email address; then type in your message and press the ‘Send’ button.
As Email message
Step 1: Click on the ‘Office’ button on the top left corner of the screen, and then select ‘Word options’ that is one of the buttons on the bottom right side of the dialog box.
Step 2: Click on ‘Customize’ that is at the right hand column of the Word Options dialog box.
Step 3: In the Choose Commands area, click on the drop down arrow and click on the ‘All Commands’ option. This would give you a list of all the commands that you can add to your Quick Access toolbar.
Step 4: Keep scrolling down till you can choose and select ‘Send to Mail Recipient’. Then click on the ‘Add’ button and click on OK. The ‘Send to Mail Recipient’ button would then be added to the Quick Access toolbar located at the top of the screen.
Step 5: Click on the new ‘Send to Mail Recipient’ button and fill in the email address. The last step involves clicking on the ‘Send’ button to send the document as an email message.
You must save the file first as a text file (TXT) in case you are sending the document as an attachment. A Word-to-Excel converter can also be used for this purpose; otherwise the document would not be recognized and it will come up with odd lines of text and strange symbols. Usually, Excel does not open a DOCX file by itself but you can copy and paste the file information from Word 2007 to Excel 2007. Alternatively, you can program an Excel macro to run the document in your spreadsheet.
It must also be noted while following the instructions that you may not see an email command if you click on the ‘Office’ button and click ‘Send’. It may be because you may have a version of Office that does not contain Outlook; or Outlook might have been installed as a stand-alone program.