What are the reasons for importing text files to Microsoft Access? Discus the methods for exporting text files and techniques to deal with issues that may arise during the process.

Microsoft Access is a Relational Database Management System developed by Microsoft which is included as one of the core application of Microsoft Office Suite. Microsoft Access is usually designed for small home networks and business group. Microsoft developed Microsoft Access for desktops. There are several advantages of using Microsoft Access as your database application. We can also import and export spread sheets, text files etc to Microsoft Access. Microsoft Access offers simple and reliable platform in order to manage the database operations. We can easily work with the text files in Microsoft Access when compared to other application. If the text file belongs to any other application, then we can move these files to Microsoft Access using its import feature.

Different ways to import the text files to Microsoft Access and tips to fix issues related to importing text files are explained below:

  • Copying the Text File
  • Using Import Text Wizard
  • Tips to fix the issues

Copying the Text File

To import the text file of any application to Microsoft Access, open the database of your Microsoft Access that you want to work with. To open a database window, press F11 key on the keyboard. Select a table by clicking on the ‘Table’ tab. Then open the application that you want to import the text file to. The file must be in the correct format of Microsoft Access. Then select the data that you want to copy, and click on ‘Copy’ from the ‘Edit’ menu. Then select Microsoft Access and click on ‘Paste’ from the ‘Edit’ menu.

Using Import Text Wizard

We can also import the text file of application such as Microsoft Word using ‘Import Text Wizard’ of Microsoft Access. To import the data, open the database of Microsoft Access and click on ‘Get External Data’ from the ‘File’ menu and then click on ‘Import’. Browse the file containing the data that you want to import. After selecting the file click on ‘Import’. Now an Import Wizard will be displayed, use the wizard to import the data.

Tips to fix the issues

There are chances that certain issues may occur if the imported data does not match the table of Microsoft Access. One problem that normally occurs after importing the file is ‘1 or 0’ values. If you select the data type ‘Yes/no’ for a field then you may get ‘-1/0’. To resolve the issue, set the format of the table properly in the table design view. Importing multi valued fields is not possible in Microsoft Access. Multi values should be placed as single value separated by semicolons.