Get to know more about using security feature in Microsoft Access 2003

Microsoft Access offers the users with the User-level security in Microsoft Access 2003. This is used to ensure the security mechanisms on server-based systems. Microsoft Access 20003 makes use of passwords and permissions to permit or limit the access of individuals, or groups of individuals, to the matter in your database. In Microsoft Access 2003, as you apply user-level security in an Microsoft Microsoft Access database, a database administrator could control the activities that individual users, or groups of users, could execute on the tables, queries, forms, reports, and macros in the database. For instance, one group of users could modify the objects in a database, another group of people could only enter data into definite tables, and a third group of individuals could only analyze the information in a set of reports.

Here are the details regarding the features of Microsoft Access 2003 and the tips to set or change user-level security in Microsoft Access 2003:

  • Understand workgroups and workgroup information files
  • Understand how permissions work and who can assign them
  • Tips to set up user-level security in Microsoft Access 2003

Understand workgroups and workgroup information files

In the Access2003, a workgroup is a set of users in a multiuser environment who could share the data. Usually a workgroup information file comprises of the user and group accounts, passwords, and permissions set for every individual user or group of users. As you open a database, Microsoft Access could read the data in the workgroup information file and implements the security settings that the file encompasses. In turn, a user account is a blend of user name and personal ID that is created by the Microsoft Access to administer the user’s permissions.

Understand how permissions work and who can assign them

User-level security could identify two types of permissions; that is explicit and implicit. Explicit permissions are the permissions that are approved directly to a user account. Thus in this case no other users are affected. Implicit permissions are the permissions permitted to a group account. Adding up a user to that group allows the group’s permissions to that user; eliminating a user from the group removes the group’s permissions from that user.

Tips to set up user-level security in Microsoft Access 2003

Firstly start the User-Level Security Wizard. Then open the .mdb or .mde file that you need to facilitate protect. Afterward from the Database Tools tab, in the Administer group, hit the arrow below Users and Permissions, and after that User-Level Security Wizard. Next you need to follow the steps on all pages to complete the wizard.