Microsoft Outlook is a personal information manager from Microsoft, which is available both as a separate application as well as a part of the Microsoft Office suite. The current version recently launched by Microsoft is Microsoft Outlook 2010 for Windows and 2011 for Mac.

Although often used mainly as an e-mail application, it also includes few features which are not known much, such as a calendar, task manager, contact manager, note taking, a journal and web browsing. It is sometimes also used as a stand-alone application or can be worked with Microsoft Exchange Server and Microsoft Share Point Server for multiple users in an organization, for instance, shared mailboxes and calendars.

Microsoft Outlook and Excel consist of both the email and spreadsheet components of the Microsoft Office suite. MS Office programs are interrelated and designed to interact, which saves you time and the trouble of having to manually convert files. Documents composed in one Office program can be viewed and edited in other Office programs also. For instance, you can import an Excel file into a Microsoft Word document or create an Outlook email to send an Excel spreadsheet to other people.

The following are the steps which create a MS Outlook Email from MS Excel


First open the MS Outlook and check the email account settings to ensure that an account has been established. You have to make sure that Emails could be easily sent and received from Outlook on the local computer.

Step 2:

You need to verify the email settings in MS Outlook and so go to the “Tools” menu and click “Email Accounts”. On the Email Account wizard screen, click the “View or change existing e-mail accounts” radio button after this click the “Next” button at the bottom of the screen. If you don’t want to make any changes, click the “Cancel” button to exit the settings screen.


In MS Excel, open the spreadsheet file that you want to email, or create a new document that is to be emailed. From the Excel “File” menu, click on the “Send to” option.  You will be able to see three mailing options in the “Send to” submenu: to simply mail the document, mail as an attachment, or mail for review.

Step 4:

You need to click on the first option, “Mail Recipient.” From the email pop-up box that appears on the screen, you can choose whether to send the open document as an attachment or to include the document in the body of the email. You can choose either of them according to your choice.

Step 5:

From the new email message that has appeared, fill in the recipient address box and the subject line. Now click on the “Send” button to transmit the message containing the Excel document.

These above steps will make an easy task for you to create MS Outlook Email from MS Excel.